Bodywork With Aera

Massage Therapy to manage chronic pain and get you back on track

Policies

Our Policies are in place to protect the most vulnerable us and to keep illness out of the treatment room.

Thank you for your commitment to:
*Maintaining a Scent-Free space
*Wearing a KN95 or better inside the clinic
*Shower if able to before your appointment
*Rescheduling 48 hours or more if feeling unwell or have any symptoms

Our full list of policies, including late fees and cancelation window are here

Your First Visit and Treatment Plan

Your first visit is comprised of a detailed exam and thorough bodywork session which will look at your current needs and future goals for wellness. Chronic pain requires deep listening and a patient approach Treatment plans are usually for 2 months or longer. If you're ready to commit to yourself, Bodywork with Aera will help you get back to doing more of what you love!

Your first visit is 90 minutes at $160.

While under Aera's care (at no extra cost!)you receive unlimited e-mail support, access to telehealth options for Migraine/TMJ pain management, and so much more! Just look at the ways in which pain management can be approached within your treatment plan:

Infrared Therapy

While there may be limited evidence for Infrared light therapy, patients can expect a warm heat to reduce muscle tension. Offered all year round, but especially good in the cold months!

Cold Therapy

For acute pain and inflammation control. We may use this before any other manual therapy in the session. Great on a hot day, too!

Analgesics

The use of analgesics is for chronic or acute pain. This can include the use of Biofreeze, a menthol based product, or other topicals that help relax muscles and reduce pain sensation.

Manual Therapy

Also known as Massage Therapy. This could include Myofascial Release, Neurofascial Approaches, or foundations of mobilization for stiff joints. Manual Therapy is done with or without a simple unscented oil.

Pay It Forward Program

The program is now closed for future patients. Bodywork With Aera is now a referral-only clinic. Your therapist will continue to participate in mutual aide efforts and donate free sessions as able while managing a growing and busy practice!

Policies

Dedication to Scent-Free Space

Bodywork with Aera is a scent-free medical practice. Consider showering if able before your appointment, or changing your clothes if you work in a scented home or facility.

Please do not wear perfume or essential oils. None of the products used will have added fragrances, and will be hypoallergenic and labeled unscented as often as possible. The exception to this is the use of Biofreeze which has menthol, on request for aches & pains.

Arrival Time & Patient Privacy

We ask that you do not come early to your appointment as to allow enough time for the space to be properly cleaned and to respect patient privacy.

Please wait outside the door, it will be opened to let you in at your scheduled time. A building access email will be sent to you after your first booking with all of the information you need.

Deposit/Cancellation Policy
To Cancel or Reschedule, it is ideal to do so at least 48 hours ahead of your appointment time. This gives your therapist time to reach out to people on the waitlist and offer them the now open spot in time. Every appointment requires a $100 deposit to hold the appointment, and to allow for rescheduling. The deposit can be paid via Venmo (preferred), or card on file. The deposit must be paid within 24 hours of booking You can do this at the end of your previous appointment to make it easier.

A cancellation after the 24 hour mark, or a no show will result in the deposit being forfeit, and you will need to pay another one in order to reschedule.

More than one late cancel or no show will result in re-evaluation of the treatment plan. We want you to get the results you desire from your treatment!

Your initial visit paperwork will ask for a card on file, a card on file is required to book. You can request to use other payment options like Venmo or Cash even if a card is on file. We also accept your Health Savings Account (HSA) card. We do not accept checks or money orders.

Clinic Sanitation

This practice focuses on Universal Precautions and Best Practices.

Our approach to mitigate the risk of COVID & other Emerging Pathogens such as MPox Virus include use of 2 HEPA air filtration devices, a fan, the use of fresh air through our windows, and the use of disinfectants between sessions.

Sessions are spaced out 45 minutes to ensure proper ventilation and cleaning/disinfecting.

Linens are washed with a safe and effective disinfectant & stain remover, along with unscented detergent. Linens are of course changed between every person, this includes blankets.

Infectious Disease Risk Management / Safety Protocol
My Personal Measures

1. I will cancel my appointments & reschedule them if I am exposed to COVID-19 or have any symptoms of other illness.

2. I wear the highest grade masks available to me, this includes NIOSH Certified N95s and P100 Elastomer Respirators.

3. I am committed to providing Quality Service for those with disabilities and who may be immunocompromised. I will always answer my safety practices when asked truthfully and without hesitation.

Expectations of Clients/Patients

It is your responsibility to call to cancel your appointment if you have any symptoms 48 hours or more before the appointment. Emergencies will be taken into account when considering to waive the late cancel fee.

Before Arrival:
You are asked to shower and change clothes if able to. Please check your skin for any new lesions, bumps, sores, rash, or itchy spots.

On Arrival: You are asked to use hand sanitizer or wash your hands before treatment begins and you will be provided an N95 if your mask is loose-fitting, or less than the quality of a KN95/KF94. Additional N95s can be purchased from me for $5 that you can use for future sessions. Please plan accordingly.

If you do not wish to use the provided mask, your session will end and be considered a No-Show and you will forfeit your deposit.

The bottom of your shoes may be sprayed with Isopropyl Alcohol to destroy any pathogens, before entering the clinic.

During Session: Please keep y our mask on and over your nose at all times. There are other ways we can approach the session if laying face down with a mask on is uncomfortable to you.

Immune Response Surveys & Illness
We do not want you in the space if you could potentially be ill in order to protect your therapist and other patients. There is an Immune Response Survey that goes out 3 days before your appointment time that must be filled out before arrival, preferably before 48 hours. This ensures we have enough time to reschedule you and reach out to the waitlist.